Uncover the Secrets of Notary Staff: How to Automatically Make a Red Line Deed in Word Without a Manual Ruler!

In the midst of the swift currents of modernization and efficiency of legal administration, there are still many notary offices and land deed makers (PPAT) who rely on conventional methods of tidying documents. One of them is the process of drawing red lines on the borders or parts of the deed cover manually using a pen and ruler after the paper is printed. This method not only takes a long time, but is also very prone to human error (Human error), such as slashes, overflowing ink, to visual imperfections.

In fact, word processing software such as Microsoft Word has provided advanced features that are able to print the boundary line automatically and precisely along with the text. Based on the guidelines for the format of legal documents released by Jagoketik, the implementation of document layout automation is able to cut administrative work time by more than 50 percent when compared to manual work.

For those of you who are involved in the world of notary and want to know how how to make a red line in ms word notarial deed Practically and automatically, the following is an in-depth discussion from the editor of Lidahtekno.

Why should the manual line be abandoned immediately?

Authentic deed documents require a very strict level of readability and compliance. Based on the analysis of modern office administration governance, the physical neatness of the document reflects the professionalism and credibility of the legal institution that publishes it. When a notary staff uses a manual ruler, the difference in line thickness and inter-page inaccuracies is almost certain.

Another problem arises when a document needs paragraph revision. If the line is created manually, the adjustment of the indentation of the new paragraph must be re-measured from the beginning. Adapted from the technical tutorial on the efficiency of digital enotary documents, the utilization of systematic features in Microsoft Word is a permanent solution so that the red line automatically follows the paragraph flow without the need for re-editing when printed.

Step Guide: How to Create a Red Line in MS Word Notary Deed Automatically

To generate a dynamic and flexible red border following the indentation of the paragraph (especially in the facet or point number section), the most ideal method is to use the feature Paragraph Border (Left Border). Check out the technical guide below:

1. Select the text and open the Border menu

The first step, block (SELECT) the entire paragraph or text of the deed that you want to give a red closing line on the left side. Next, open the tab HOME on the Microsoft Word ribbon. in the menu group Paragraph, click the small arrow icon next to the option Borders (Symbol of the outline box), then select Borders and Shading… which is at the bottom.

2. Set the color, thickness, and position of the line

in the dialog window Borders and Shading that appears, do the following configuration:

• Settings: Select Options Custom on the left navigation pane.
• Color: Change the color setting from Automatic be color red (red).
• Width: Choose the thickness of the line according to your deed standard (recommended size 1 pt or 1.5 pt to make it look firm but still neat).
• Preview: Click the icon LEFT BORDER (left line) in the simulation panel on the right until a vertical red line appears.

3. Adjust the line distance from the text (indent margin)

So that the red line does not stick too tightly on the letter, click the button Options… in the lower right corner of the dialog window. In section Distance from text, change the value in the column LEFT to about 10 pt to 15 pt. Click Ok To save the settings, then click Ok back.

Editor’s Note: with technique LEFT BORDER this, every time you add a new line of text or press the key Enter, the red line will automatically extend down in real-time and printed perfectly along the document.

Alternative Method: Using the Shapes Line feature

For documents that require a perfect perpendicular line from top to bottom without following the indentation of the paragraph, the use of features Shapes Line can be a support choice. Based on the document print layout instructions, the steps are as follows:

1. Go to the menu insert > elect Shapes > Then click the icon Line.
2. Hold the button Shift On your keyboard, then click and draw a line from the top to bottom vertically. Hold the button Shift Guarantee the line is drawn 100 percent perpendicular without tilting.
3. Click on the line, open the menu Shape format, change Shape Outline to be red, and specify the thickness of the menu Weight.
4. Right click on the line, select Wrap text, then set to position in front of text so that the position of the line does not interfere with the text typing format around it.

Advanced Automation Trick with Document Template (.dotx)

As summarized from various office software efficiency studies, you don’t need to do this setting repeatedly every time you make a new deed. Simply save the format of this configured document as Word Template (.dotx).

When your office accepts the creation of a new deed, the staff simply opens the template file. The automatic red line is immediately attached and ready to be printed with the text. Remember, when you want to do the printing process (Printing), make sure the settings on the printer are in the color print option (Color Print) so that the red color looks perfect on the deed paper.